Logistics consulting · Freight operations
Viteaero is a logistics consultancy for importers and exporters. We map how your freight actually moves, expose where time, money and visibility are leaking, and build the systems and reporting that fix it — without replacing your forwarder or selling you software.
Advice first. Systems that stick.
The problem
Shipment information sits in emails, spreadsheets, supplier updates and forwarder portals. Teams burn hours chasing ETAs and reconciling invoices — and too much of how it all works rides on one person's knowledge.
No single view of where everything is or what's at risk, so status comes from digging through email.
Hours a week asking suppliers and forwarders for updates that should arrive on their own.
Duplicate, mismatched and unreferenced charges get paid because nobody has time to check every line.
Invoices, packing lists and bills of lading spread across inboxes and drives, then re-keyed by hand.
No reliable picture of freight spend, supplier performance or exceptions to make decisions from.
Too much operational knowledge sits with one staff member, and almost none of it is written down.
The method
A practical four-step path from messy and manual to clean, visible and repeatable — built around how your freight actually moves.
We map how freight actually moves through your business — suppliers, forwarders, documents, hand-offs and decisions.
We pinpoint where time, money and visibility are leaking: admin waste, invoice errors, blind spots and bottlenecks.
We build the fixes — SOPs, dashboards, document control and invoice-checking — so the operation runs to a standard.
We layer in AI-assisted workflows and ongoing visibility reporting that keeps the control in place.
AI & automation
This isn't slideware. These are the workflows we build — applied only where they remove real admin and catch real errors, on the tools you already run.
Freight email is sorted and clean shipment-status summaries drafted, so your team stops re-reading threads.
Pull the data that matters from invoices, packing lists, bills of lading and air waybills — no retyping.
Milestones tracked on the tools you already run — Sheets, Airtable, Asana, Monday, Zapier or Make.
Mismatched, missing-reference and duplicate charges flagged before they are paid.
Staff get instant process answers without interrupting your senior people.
One dashboard: open shipments, delays, supplier performance, freight spend and exceptions.
Proof
Viteaero has built its own freight management platform end to end — the same class of system we help clients scope, specify and implement. It is why the advice you get arrives as practical build detail rather than theory.
An enforced status flow from enquiry through to close, with every change written to an append-only audit trail.
A quote builder, charge lines and invoicing with multi-currency handling, integrated with Xero.
House air waybills, bills of lading, quotes, invoices and job sheets produced from the job record itself.
Every intake point matches against one brain, so the same party never lands twice under three spellings.
Key fields pulled from bills of lading and supplier invoices — every one editable before it drives a decision.
Pipeline by status, chase lists, exceptions and open accruals, visible without assembling a spreadsheet.
We are not selling it to you. It is how we know what good looks like — and what it actually takes to get there.
Services
Start with an audit, convert it into an implementation sprint, then keep control with ongoing support. We help importers and exporters reduce logistics admin, improve shipment visibility and stop cost leakage — without replacing your existing forwarder or buying enterprise software.
Fixed-scope diagnostic · Start here
Know exactly where your freight operation is leaking time, money and visibility — and what to fix first.
Fixed-scope build project
Turn the roadmap into working systems — visibility, control and reporting your team actually uses.
Monthly retainer
Keep visibility, reporting and control improving every month — without adding headcount.
Who it's for
Probably not a fit if you're a forwarder looking to replace your TMS, or you want enterprise software rather than practical operational change. We make your existing setup work better.
Curious where your freight operation is leaking time and money?
Book a Logistics Efficiency ReviewAbout
25+ years hands-on in international freight operations — on the operations floor, not the sidelines.
That experience spans operations leadership in international freight forwarding and time-critical, high-value cargo. It means the advice you get comes from someone who has run the work, not read about it. Viteaero is operator-led — you deal directly with the person running your account.
You get senior expertise without the overhead of a big firm — backed by a network of specialist associates brought in when a project needs them, and practical AI and automation tailored to each operation, never a one-size system forced on you.
We turn messy, manual freight operations into cleaner, repeatable systems that improve speed, control and commercial performance — and we do it without replacing your forwarder or selling you a platform.
Work with usOne conversation. We'll tell you honestly whether there's enough admin waste and cost leakage in your freight operation to be worth fixing — and what we'd do first.
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